Data Governance & Sharing
Ownership, classification and access, sharing protocol, agreements, privacy and archiving.
Data Ownership and Custodianship
Draft for consultation: this follows the draft NFMS/FIP Data Sharing Protocol and Governance Structure, which take effect when approved by the Principal Secretary, State Department for Forestry.
| Role | Meaning |
|---|---|
| Data provider | Any institution that generates, collects, maintains or submits data to the NFMS/FIP |
| Data owner | The originating institution: ownership stays with it unless a law or agreement says otherwise |
| Data custodian | Kenya Forest Service: administers, stores, secures and manages datasets on the platform, without taking ownership |
| Data steward | The officer each institution designates to coordinate submission, quality assurance, metadata and communication with the Secretariat |
| Data user | Any authorised person or institution given access under the Protocol |
Ownership, responsibility and acknowledgement
- Each institution remains responsible for the accuracy, completeness, legality and currency of the data it submits.
- The Ministry and KFS are not liable for errors in data submitted by third parties.
- Users must acknowledge the originating institution in publications, reports, maps and other products, as set out in the dataset's metadata.
- Any licence, access or use conditions set by the originating institution apply to third-party use.
Source: Draft NFMS/FIP Data Sharing Protocol, version 1.0, Kenya Forest Service and State Department for Forestry (July 2026).