Submission Guidelines
Data, metadata and quality requirements and procedures.
Submission Procedures
1. Submission: Data provider (Data Steward)
Submits the dataset with complete metadata to the FIP staging area, after preliminary validation and cleaning.
Steps 1–4 are the normal path; step 5 is used only for disputes. All actions and decisions are logged for audit. Submission states in the portal: Draft → Submitted → Under review → Returned or Approved → Published.
All data entering the NFMS follow the same path, so that only reviewed and approved data are published:
Upload → Validate → Review → Approve → Publish → Display on NFMS
| Step | Who | What happens |
|---|---|---|
| 1. Upload | Data provider | Uploads the dataset (spatial data, tables or documents) |
| 2. Validate | System | Automatic checks: file format, coordinate system, required fields, geometry errors |
| 3. Review | Technical reviewer / NTC | Checks metadata, spatial quality and completeness |
| 4. Approve | Technical reviewer / NTC | Approves, or returns the submission to the provider with comments |
| 5. Publish | KFS NFMS super user | Publishes the approved dataset to the catalogue |
| 6. Display on NFMS | System | The dataset appears on maps, dashboards and in the data catalogue for its permitted users |
For data providers
Log in → Add dataset → Upload → Enter metadata → Submit for review → Technical validation → Publish.
The online submission and review workflow will be enabled with KFS sign-in. Until then, data providers send datasets to the FIP team at KFS.
Source: Draft NFMS/FIP Data Sharing Protocol, version 1.0, Kenya Forest Service and State Department for Forestry (July 2026).